Elections

Fellow Graduate Students,

The Graduate Student Association will be holding officer elections shortly! Candidate nomination forms will be due Friday, March 2, at 5:00 p.m. to Graduate Studies, Suite 230, Millican Hall (alternatively, scan and e-mail forms to Carreen.Krapf@ucf.edu).
 
Candidate nomination forms will be made available in the GSA's Drop Box in the Graduate Student Center in Colbourn Hall, Suite 146.

The mission of the Graduate Student Association is to serve as the advocate and official representative of UCF graduate students and clubs at the University of Central Florida. As the Spring semester moves forward, the time has arrived to nominate candidates for Graduate Student Association President, Vice President, Treasurer, and Secretary. Every full-time UCF graduate student in good academic standing is eligible for any elected position within the Graduate Student Association.
 
The election shall commence Monday, March 19 at 9:00 a.m. and will continue through 5:00 p.m. on Wednesday, March 21.

Elected positions are: President, Vice President, Treasurer, Secretary

The President shall:
  • Supervise and control the activities of the organization.
  • Preside over all meetings and call all meetings to order.
  • Maintain communication with the Office of Student Involvement and ensure that all paperwork is current.
  • Maintain communication with the Office of Graduate Studies.
  • Be one of three signers on financial documents.
  • Be responsible for creating a budget at the beginning of each fall and spring semester, in conjunction with the Treasurer.
  • Coordinate all conferences.
  • Ensure all officers are performing their duties as defined in this constitution
  • Assign special projects to officers.
  • Keep advisor informed of activities and functions of the organization.
  • Be familiar with Robert’s Rules of Order to conduct meetings.
  • Assist newly elected officers in the transfer of power.
  • Provide all documents and records pertaining to his/her responsibilities to the newly-elected President.

The Vice President shall:

  • Assist the president in his/her duties.
  • Assume the president's responsibilities in his/her absence.
  • Keep accurate records of all meetings in the Secretary’s absence.
  • Plan and be responsible for all retreats, recruitments and training of the organization.
  • Perform an audit of all financial transactions of the organization once per semester.
  • Assist in special projects as assigned by the President.
  • Provide all documents and records pertaining to his/her responsibilities to the newly-elected Vice President.

The Secretary shall:

  • Notify members of meetings via e-mail and/or telephone at least 48 hours in advance.
  • Keep accurate minutes and records of all meetings.
  • Maintain accurate list of members and their contact information.
  • Perform a verbal roll call of all members and maintain an attendance record.
  • Prepare ballots for elections.
  • Keep a copy of the Constitution and have it available for members.
  • Check eligibility for potential officers, prior to annual elections.
  • Assist in special projects as assigned by the President.
  • Provide all documents and records pertaining to his/her responsibilities to the newly-elected Secretary.

The Treasurer shall:

  • Keep an accurate account of all funds received and expended.
  • Be one of three signers on financial documents.
  • Be responsible for creating budget reports at the beginning of each fall and spring semester, in conjunction with the President.
  • Present a budget report of deposits and expenditures to the membership at least once per month, and as requested by the President, Vice President, advisor, or Office of Student Involvement.
  • Provide financial records sufficient to allow the Vice President to perform an audit.
  • Assist in special projects as assigned by the President.
  • Provide all documents and records pertaining to his/her responsibilities to the newly-elected Treasurer.

Active campaigning begins after candidates are announced.  Candidates will have until Monday, March 5 at noon to email their acceptance or refusal of the nomination to the GSA’s faculty advisor, Dr. Laurence von Kalm (lvonkalm@ucf.edu). “Acceptance, or Refusal, of “Candidate Nomination” shall appear in the subject heading of the email.  The body of the email shall state: "As an active member of the Graduate Student Association in good standing with the University of Central Florida and meeting at least the minimum requirements to serve in a leadership capacity as stated in the most recent The Golden Rule and the Association’s Constitution, I, (candidate’s name), accept the nomination for (name of office).”  “Name of candidate, and major.”  Candidates shall only be able to accept the nomination for one officer position per election.

The GSA shall provide space on the website for candidate campaigning. Candidates must provide at a minimum their names and degrees. In addition, candidates can provide up to 250 words maximum biographical information, experience, qualifications, platform issues, and/or a link to the candidate’s personal website. Candidates also may provide a photo (must be 85 x 100 pixels in JPEG format). All candidate information provided must be submitted in electronic format.

Important Dates:

  • Candidate nomination forms due Friday, March 2 at 5:00 p.m. to Graduate Studies, Suite 230, Millican Hall (alternatively, scan and e-mail forms to Carreen.Krapf@ucf.edu).
  • Candidates will have until Monday, March 5 to e-mail their nomination acceptance/refusal.
  • Candidates will be announced the week of March 5th.
  • Election runs Monday, March 19 at 9:00 a.m. through Wednesday, March 21 at 5:00 p.m.

For more information, please feel free to e-mail us at GSA@ucf.edu.